Outlook Rules Calendar Appointments

Fortunately outlook provides us with a rule of automatically categorizing calendar appointments.

Outlook rules calendar appointments. If it s a recurring event you can change the reminder for a single event or the entire series. Enter a subject location start time and end time. By default outlook starts and ends appointments on the hour or the half hour.

A rules wizard dialog box will open. If you d like to enter a custom time for example 12. Select save close to save your appointment.

To assign a color category to an appointment meeting or event use one of the following options. From any other folder click ctrl shift a. Select a template in the start from a blank rule section select apply rule on messages i receive.

From an open appointment meeting or event look for the categorize button on the ribbon in the tags group. In previous versions i was able to have the outlook calendar automatically assign color categories to events travel client meetings etc. In the calendar view select the calendar you will automatically highlight appointments and click view view settings.

With color categories and reminders outlook keeps your calendar organized so you don t miss important meetings or appointments. In the box labeled step 1. From the home ribbon in the move section click rules then click manage rules alerts.

If you want to automatically highlight multiple appointments if meeting specified criteria in an outlook calendar you can color code these appointments with conditional formatting as follows. Use outlook appointments to easily synchronise your calendar with your client s. In this section i will guide you to change calendar folder s view settings and make conditional formatting so that microsoft outlook can automatically change color for multiple appointments easily.